Privacy policy

Effective as of August 25, 2020

1. General

1.1. Terms

In the present Privacy Policy any reference to “Legarithm”, “we”, “us” and “our” shall mean:

Legarithm OÜ, a limited liability company incorporated according to the laws of Estonia, having its registered address at build. 8 str. Juhkentali, Harju maakond, Tallinn, Kesklinna linnaosa, 10132, registered in the Estonian Business register under the number 16009397.

1.2. Principles

Legarithm is a leading law firm prizing its reputation, for this reason we attach the utmost importance and care to the protection of privacy and personal data of data subjects we are interacting with and to compliance with the relevant legal provisions in force, through:

  • clearly explaining why and how we use your information;
  • training and instructing our employees and regulating their access to your data;
  • deleting or limiting data as they are no longer needed for the purposes stated below; and
  • responding to your comments and requests promptly

1.3. Goals

The present privacy policy (hereinafter referred to as the “Policy”) aims to provide simple, clear and complete information to individuals (“you”, “your”) about the processing of personal data concerning you and policies implemented by Legarithm in its capacity as data controller.

1.4. Material scope

This policy covers data processing activities performed within the framework of:

  • The management of the website (web-site)
  • The requests sent from the online contact forms placed on the website
  • Data acquired via online chat placed on the web-site
  • The sending of Legarithm’s newsletter
  • The recruitment of Legarithm’s employees
  • The management of Legarithm’s clients, service providers and partners
  • The management of training courses organized by Legarithm

1.5. Our status

For all these data processing activities Legarithm is the entity that determines the means and purposes and thus acts as data controller within the meaning of the applicable regulations on personal data and in particular EU Regulation 2016/679 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (hereinafter referred to as “GDPR”).

1.6. Modifications

The present Policy may be modified from time to time for the reasons of any changes implemented into relevant legislation or upon changes into our business activity in order to pursuit our legitimate interest.

1.7. The website may contain links to platforms or other sites over which Legarithm has no control.

In principle, Legarithm can in no way be held responsible for the way your data will be stored or used on such third-party websites. We advise you to read the applicable privacy policy of each third-party website to which you will access via our website in order to assess how your personal data will be used.

2. General provisions applicable to all operations with personal data carried out by Legatihm

2.1. Data minimization

Each contact form on the website limits the collection of personal data to what is strictly necessary and indicates the purpose(s) for which the data is collected, data recipient in all cases is Legarithm itself.

Note, that the information required to manage your request is indicated by an asterisk on each form. If you do not fill in these mandatory fields, Legarithm will not be able to answer your requests and/or provide you with the requested services. Other information is optional and allows us to better manage your request and improve our communications and services to you.

2.2. Sharing your data with third parties

2.2.1. We do not share your personal information with other companies for direct marketing purposes.

2.2.2. Each section dedicated to a data processing operation details the internal recipients responsible for accessing and processing the data concerned. The data may be transmitted to technical service providers chosen for their expertise and reliability who act on our behalf and according to our instructions (IT subcontractor, host of our servers, etc.).

We allow these providers to use your personal data only to the extent necessary to perform services on our behalf or to comply with legal requirements and we strive to ensure that your personal data is always protected.

Information about these companies and their data protection practices:

  • Google Inc (USA). Address: Google, Google Data Protection Office, 1600 Amphitheatre Pkwy, Mountain View, California 94043, USA. Google Privacy policy and page about information privacy of Google Analytics. If you are located in the EU, the EU-US “Privacy Shield” legal mechanism is used to transfer your data to Google to ensure that they are properly protected.
  • Yandex LLC (Russia). Address: Ulitsa Lva Tolstogo 16, Moscow, Russia 119021. For users based in EEC or in Switzerland Yandex represented by the company Yandex OU with address: Moreenikatu 6, 04600 Mäntsälä, Suomi. Yandex Privacy policy. Unfortunately, Russia doesn’t ensure an adequate level of protection of personal data, so your data is protected by Standard Contractual Clauses, which are a part of Yandex Metrica Data Processing Agreement (DPA) between us and Yandex OU Limited Company.
  • Individual entrepreneur Serhii Skuruhin acting under the trademark “Hostiq” (Ukraine). Our website is hosted by (Individual entrepreneur Serhii Skuruhin). Data you leave on the website forms are accessible to the company. Address: apart. 59, build. 17, Donbasovskii lane, c. Harkiv, Ukraine, 61016, Information on data protection implemented by this company, Unfortunately, Ukraine doesn’t ensure an adequate level of protection of your personal data.
  • Facebook, Inc (USA). Address: 1601 Willow Road, Menlo Park, CA 94025, USA / США (ATTN: Privacy Operations). If you are located in the EU, the EU-US “Privacy Shield” legal mechanism is used to transfer your data to Facebook to ensure that they are properly protected. Facebook Privacy policy.

2.2.3. Legarithm may also disclose your data to third parties when such disclosure is required by law, state regulation or court order, or if such disclosure is necessary to protect and defend our rights.

2.3. Security of your data

Legarithm is committed to protecting your personal data from loss, destruction, alteration, unauthorized access or disclosure. To this end, Legarithm will implement appropriate technical and organizational measures, with regard to the nature of the data and the risks involved in its processing, to preserve the security and confidentiality of your personal data and, in particular, to prevent it from being distorted, damaged or accessed by unauthorized third parties.

These measures include, but are not limited to, precautions such as limiting access to data to authorized staff only because of their functions, contractual guarantees in the event of recourse to an external provider, conducting privacy impact assessments, reviewing regularly our privacy practices and policies and/or physical and/or logical security measures (secure access, authentication process, backups, antivirus software, firewall, etc.).

2.4. Data concerning minors

Legarithm services are not intended for minors. Therefore, we do not knowingly collect or process personal data relating to minors. In the event that we become aware of the collection of personal data from minors without the prior consent of the holder of parental responsibility, we will take appropriate measures to delete such personal data from our servers and/or those of our providers.

3. Type of data we process, purpose & grounds & storage period for each type of data processing

PurposeGroundType of data processedStorage period
Providing you with requested services^ satisfy your needs or answer your questionsContract with you or your company in your interest or your request before entering into a contractual relationship– Your name / surname (other similar data)
– Name of your company
– Information about the service provided and payments for it
– Your contact information
– Data in the messages sent by you
2 years after providing services or our last communication unless you have objected to such processing or other is provided by the legislation
Offer of services on the basis of services you previously purchased, including courses, software, consulting any legal servicesOur legitimate interest to develop our business and satisfy our clients’ needs– Your name / surname (other similar data)
– Name of your company
– Your position and name of the company
– Your contact information
2 years after your last communication with our company, unless you have objected to such processing
Better understanding of our audience and their preferencesLegitimate interest to improve our services to develop our business– Statistics about visits to our website, provided by Google and Yandex services
– Messages that you type in the chat window (both sent and unsent) and technical footprint associated with it

14 months
Processing for recruitment purposesOur legitimate interest to employ new personsFirst name, surname, email address, phone number, professional experience and all information you provide when you submit your application and/or your curriculum vitae and/or during job interviews: pictures, skills, level of education, languages spoken, salary expectations, home address, hobbies, etc.In the event of employment% during period of employment at Legarithm and after your leaving during 1 year
In the event of refusal: for 6 months unless you object to the processing

4. Source of data

Data may come from the following sources:

  • directly from you (from our communication or forms that you filled);
  • from organization the employee of which you are;
  • from cookies stored in your browser by our website; and
  • from publicly available sources, including your company’s website or your public profiles in social media.

5. Your rights relating to protection of personal data

5.1. In accordance with the GDPR, you have a right of access and of correction of your personal data and the right to request the deletion (right to be forgotten), the right to oppose the processing of your personal data and the right to obtain the limitation or portability of your personal data to the extent that this is applicable, subject to urgent, legitimate grounds Legarithm may show to retain your Data.

5.2. As regards the personal data related to your application, we request that you keep up-to-date the information about you by notifying any change to Legarithm.

5.3. You can request at any time to no longer receive our newsletter, any other communications about our services, news and events.

5.4. In accordance with Article 77 of the GDPR, you as a data subject have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or of an alleged infringement of the GDPR.

6. Cookies on our website

6.1. Our website uses cookies.

6.2. A «cookie» is a small text file that may be recorded in a dedicated space of the disk drive of your terminal (computer, tablet, smartphone, etc.) when you consult the Website.  A cookie allows its issuer (us or our audience measurement providers) to identify and recognize the terminal on which it is recorded, for the entire period of the cookie’s validity or recording (max 14 months).

6.3. Our website uses 3 types of cookies:

6.3.1. Internal cookies necessary for the website to function: these cookies enable the site to function optimally. You may object and delete them using your browser settings, but in this case your user experience may be degraded.

6.3.2. Cookies for audience measurement: in order to adapt the site to visitors’ requests, we measure the traffic on our website, anonymously, via an analytical solution: the number of unique visitors, the number of pages viewed, the country of origin of the connection to the website, the service that provided access (live, through a search engine or a social network), the type of device used (computer, mobile or tablet), the most viewed and shared articles and the time and date of attendance.

6.3.3. Third-party cookies to improve site interactivity: our website relies on certain services offered by third party sites, such as Drift for our online chat tool. You may object to those cookies through our cookies banner of your first visit or by clicking on “revoke previously accepted cookies” at the bottom of your browser. If you choose not to use cookies, you may be deprived of certain features on the site.

6.4. We do not use cookies for commercial purposes such a retargeting.

6.5. The setting of cookies can be made directly via your Internet browser and, depending on the type of browser used, allows the choice of systematically refusing cookies during browsing or their authorisation on a case-by-case basis.

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