The primary role of the Data Protection Officer (DPO) is to ensure that the organization processes the personal data of its employees, customers, suppliers or any other persons (also called data subjects) in accordance with applicable data protection regulations. The requirement to appoint a DPO is found in the General Data Protection Regulation (EU).
The DPO ensures that controllers and data subjects are informed of their rights and obligations regarding personal data. It also has responsibilities:
You need to appoint a DPO, whether you are a data controller or a data processor, if your main activity involves large-scale processing of personal data or large-scale, regular and systematic monitoring of individuals. In this respect, monitoring the behavior of individuals includes all forms of online tracking and profiling, including for the purpose of behavioral advertising.
Public administrations are always obliged to appoint a DPO.
The DPO may be a full-time employee of the company or may be hired externally on a contract basis. The DPO can be an individual or an organization. A few practical examples of when to appoint a DPO.
The presence of a DPO is compulsory if you:
A DPO is not compulsory if:
The Data Protection Officer should be independent, as well as an expert in data protection, adequately resourced and only report to senior management. The DPO can either be an in-house employee or outsourced.
The regulator does not require the DPO to have any specific qualifications, but the DPO is expected to have a sufficient level of knowledge in the area of personal information protection. Such proof may be a CIPP/E certificate.
One DPO can represent several organizations at once.
✔️ What is a DPO (Data Protection Officer) and why does a company need the services of a DPO?
A DPO (Data Protection Officer) is a professional responsible for ensuring compliance with data protection legislation in a company. A company needs the services of a DPO to ensure compliance with GDPR and other legal requirements for personal data protection.
✔️ What functions does the DPO perform and what responsibilities are assigned to?
The DPO is responsible for monitoring compliance with data protection rules and policies, training employees, co-operating with regulatory authorities and responding to data incidents. It is also tasked with developing data protection policies and procedures and risk assessments.
✔️ What types of companies are required to have a DPO?
The obligation to have a DPO is imposed on companies that process personal data on a large scale, handle sensitive data, or are public authorities.
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